EA to General Counsel

up to £73k (depending on experience)

London

Hybrid working

I have exclusively partnered with a renowned and leading Consumer Health business in London, recruiting for an experienced EA to support the General Counsel. You will need to have at least 5 years experience supporting at C-suite level. Previous experience supporting someone in a legal capacity / understanding of legal documents and contracts is an advantage. Please email your CV to shendl.van-wyk@investigo.co.uk

Key responsibilities

First point of contact for General Counsel both internally and externally.
Ensure understanding of functional priorities, stakeholders, team members and ways of working.
In partnership with the GC , plan and manage the running of the function to ensure optimum
delivery.
Manage all functional meetings including scheduling, attendees and agenda setting,
proactively planning ensuring timing aligns to the functional & business priorities.
Support the Executive leadership team members, adhere to financial rigour for the function, ensuring regular
meetings with relevant Finance Partners
Proactively work with the Leadership team to understand key priorities or risks to be flagged
at a functional level (extended to HR & Finance Partners).
Identify opportunities for improvement across the function.
Undertake ad hoc reports/projects as required by the GC (eg. attending internal risk or
privacy forums).
Manage internal and external communication from the GC e.g. people announcements,
managing the external engagement plan in partnership with the Global Communications team where
required.
Manage the onboarding of new LT members, assist new starters, handle movers and leavers, with
input from the GC and HR. Act as a buddy to new starters in the team, guiding them through processes
and systems.
Provide comprehensive executive administrative support to the GC
Manage and prioritise diary, ensuring alignment to business priorities with minimal direction,
ensuring key stakeholders are looped in and offering solutions where conflicts may arise.
Inbox management - incoming and outgoing correspondence in a proactive and
timely manner.
Plan and manage GC's travel, including the preparation of agenda for trips.
Produce or collate documentation including preparation of materials in advance of regular key
meetings, including GC & Board meetings (eg. Presentations, talking points, meeting briefs).
Organise all logistics for meetings (visitors, catering etc), conferences and events whilst
adhering to the meetings policies, collaborating closely with internal/external parties.
Manage expenses, handle invoices and raise purchase orders related to the GC & team in a timely manner.
Take minutes during meetings to build, monitor and coordinate appropriate action logs.
Provide mentorship and guidance to function admin staff.
Liaise with CEO & Executive Team's Assistants to ensure alignment on diaries & activities.

Qualifications and skills

Familiar with the external business landscape, media and investor awareness.
Able to demonstrate an understanding of the business’ and functions strategic priorities to help triage
the demands on Executive member & their LT.
Able to build high quality, high impact relationships.
Able to work at pace, navigate complexity and solve problems.
Proven track record in effective communication with senior stakeholders
Delivering to the highest standard of professionalism as the GC representative.
Experience of influencing and supporting C-Suite Executives
Proactive, anticipating needs and requirements, with no prompting or guidance.
Confidentiality, recognising the level of stakeholder interaction within the role i.e. board members,
government, investors.
Excellent communication skills, awareness of interdepartmental relationships and ways of working.
Extremely competent IT skills including advanced Microsoft Office application usage.
Strong organisational and administration skills.
Ability to prioritise workload, working with tight deadlines whilst maintaining an excellent eye for
detail.
Project management, reporting, and coordination skills

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