Overview
Position
Procurement Lead (EC-12)
Job Code
N/A
Reports to
Contract Manager
Direct Reports
N/A
Division
ERI
Department
EC-12
Role Purpose
The Procurement Lead (EC-12) oversees the procurement of project packages ranging from low to high complexity for the ERI-EC-12 Department and provides support to the End User/Proponent, Contract Manager, and NEOM Central Procurement team in executing procurement processes for ERI-EC-12 projects. Working effectively with internal team members, external stakeholders, and NEOM Central Procurement team, the Procurement Lead (EC-12) supports the achievement of departmental goals in alignment with the sector's annual IP and budget.
Key Responsibilities, Accountabilities And Activities
General
- Act as a liaison between ERI EC-12 and NEOM Central Procurement, ensuring the timely delivery of materials, goods, and services, and compliance with NEOM Corp policies and procedures.
- Consolidate the annual ERI EC-12 Procurement (Sourcing) Plan.
- Support End Users/Proponents in planning and executing the procurement of school supplies and services to ensure timely delivery.
- Identify opportunities and lead efforts for cost reduction and increased efficiencies.
- Maintain relations with preferred suppliers to ensure the procurement of high-quality goods/services, expedient delivery, and dependable service at an optimum price.
- Assume responsibility for ensuring the quality and timeliness of all procurement-related actions and communications.
Policies & Procedures
- Follow procurement and contracting Policy and Procedures.
Contracting Strategies & Tender Plans:
- Examine Scope of Work (SoW) documents and other information provided by the End User/Proponent for completeness and consistency. Collaborate with NEOM Central Procurement team to determine the most appropriate tendering and contracting strategy.
Tender Documents:
- Support the End User/Proponent and prepare Purchase Requisition Forms.
- Act as a Key User and issue SAP Purchase Requisitions (PR).
- Prepare and review Tender Documents to be issued (including Tender Plan, Evaluation Criteria, Commercial template, KPIs, etc.).
Tender Period:
- Manage communication with Central NEOM Procurement during the tender period, with necessary input from the End User/Proponent where required.
Tender Evaluation:
- Coordinate the technical evaluation of tenders within the ERI EC-12 team.
Contract Formation:
- Review recommendations for awarding contracts, along with necessary input from the Contract Manager and End User/Proponent.
Contract Administration
- Oversee the invoice workflow within SAP S/4 HANA, and provide assistance to the End User/Proponent and Contract Manager in reviewing and approving invoices.
- Where required, provide support to the End User/Proponent and Contract Manager in monitoring supplier performance to ensure targets are met and identify ways to improve the supply chain process with suppliers.
- Provide technical advice on specifications, supply and logistics arrangements to facilitate efficient procurement, clearance, storage, and distribution of supplies and equipment, services, and works to be delivered.
Document Auditing
- Provide support to the End User/Proponent to ensure effective document records are retained, and audit and performance management mechanisms are in place.
Competancies, Skills & Knowledge
Communication Skills
- Strong written and verbal communication.
- Able to communicate effectively with mid-level stakeholders.
Ownership / Accountability / Dependability
- Able to determine the actions, risks and end results required in order to get the job done.
- Ability to respond appropriately in unplanned and unforeseen circumstances.
Skills
Analytical Skills / Problem Solving / Decision Making
- Advanced analytical interpretation and problem-solving skills.
- Advanced problem-solving skills and techniques - able to understand and carry out spend analysis; draw out conclusions and fact-based decision making from this.
Expertise and Technical Knowledge
- Excellent Knowledge of Procurement processes.
- Advanced document drafting and contract formation skills.
- Specialist knowledge of procurement concepts, processes, activities and trends.
- Knowledgeable of procurement/materials practices, economic principles, international codes, standards, procedures and specifications.
IT Skills
- Advanced user of Microsoft Office programs including Word, Excel and PowerPoint.
- Hands-on experience with ERP systems, especially SAP S/4 HANA.
- Hands-on experience with e-procurement (SAP ARIBA) solutions preferred.
Leadership
- Lead by example, promoting the highest standards of conduct, integrity and probity.
Innovation
- Ability to think about and suggest ideas, which add value to the project procurement.
Planning Skills
- Ability to plan deliverables, milestone and sign-off points.
- Ability to schedule and monitor activities to achieve organizational goals.
Influencing / Negotiation
- Re cognizes when to use different negotiation approaches and builds trusting relationships when resolving conflicts.
- Successful ly achieves results through persuasion and confident communication. Develops trust and uses logic, reasoning and bargaining strategies to gain commitment with internal and external stakeholders.
Background, Qualifications & Experience
Qualifications:
- Bachelor’s degree in related areas (Commerce, Legal, Logistics & SCM, etc.).
- Procurement Qualification (e.g., CIPS or equivalent) is advantageous.
Experience:
- Minimum of 3-8 years of experience in Procurement.
- International and Middle East experience is advantageous.
- Expert knowledge of procurement concepts, processes, activities, and trends.
- Experience in relationship management with vendors.
- Experience in drafting contract documents across various stages of the project lifecycle (e.g., RFP, SOW, Tender Plan, Commercial templates, KPIs, etc.).
- Experience in the Education area is advantageous.
Other requirements:
- Fluency in English (Arabic is advantageous but not essential).
- Excellent interpersonal skills.
MAIN CONTACTS
Internal
External
- Contract Manager
- ERI Manager
- End User/Proponents
- Executive Director
- NEOM Central Procurement team
- Finance (AP and FP&A)
- Suppliers and Contractors
