Job Summary:
We are seeking a highly organized and proactive Executive Assistant to support the leadership team in our Renewable Energy division. This individual will work closely with the executive team, managing their schedules, preparing documentation, and ensuring seamless communication across departments. The ideal candidate will have excellent organizational skills, be detail-oriented, and possess the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
- Executive Support:
- Manage the day-to-day operations of the executive office.
- Maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.
- Prepare, review, and edit reports, presentations, and other documentation.
- Handle sensitive information with confidentiality and professionalism.
- Liaise with internal teams, stakeholders, and external partners on behalf of the executive team.
- Communication & Coordination:
- Serve as the point of contact between the executive and internal/external stakeholders.
- Ensure prompt and accurate dissemination of information.
- Coordinate and follow up on meetings and projects to ensure timely completion.
- Prepare meeting agendas, take minutes, and track action items for executive meetings.
- Project Management:
- Assist with the coordination of renewable energy projects, providing administrative support to ensure project deadlines are met.
- Research industry trends and provide executive summaries to the leadership team.
- Assist with organizing and managing special projects as assigned by the executive.
- Office Management:
- Organize office operations, manage office supplies, and ensure smooth functioning of the executive office.
- Work with the HR and finance departments for processing expense reports, timesheets, and invoices.
Qualifications:
- Education:
- Bachelor's degree in Business Administration, Communications, or a related field.
- Experience:
- 3-5 years of experience in a similar role, preferably in the renewable energy, energy, or related sectors.
- Skills:
- Excellent written and verbal communication skills in both Arabic and English.
- Strong organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle high-pressure situations with grace and professionalism.
- Knowledge or interest in renewable energy is a plus.
Preferred Qualifications:
- Experience working with C-level executives.
- Familiarity with Saudi Arabia’s Vision 2030 initiatives, particularly in energy transition and sustainability.
- Prior experience in the energy, utilities, or technology sectors.
Why Join Us?
- Career Growth: Be part of a dynamic team leading innovation in the renewable energy space.
- Impactful Work: Contribute to Saudi Arabia's Vision 2030 through the development of sustainable energy solutions.
- Work Environment: Collaborative and inclusive, with a commitment to continuous learning and development.
