We have an exciting opportunity for an individual to join our Liverpool FC Foundation team as an Executive Personal Assistant. In this role you will perform a variety of administrative tasks to support the Foundations CEO and when required the Foundations Senior Leadership Team.
The LFC Foundation is the Official Charity of one of the world’s biggest football clubs and greatest football families with millions of supporters worldwide. This exciting new role will support the charity’s business objectives to help us achieve our ambition of being one of the biggest sports club charities in the world – but most importantly, in doing so enable us to support over 500,000 beneficiaries by 2030.
What will you be doing?
Diary Management and Meetings
- Oversee and manage the diary for the CEO, plan and schedule appointments and meetings as appropriate.
- Prioritise requests for meetings and ensure the effective use of Senior Leadership Team time.
- Ensure all room bookings, technical, catering and hospitality requirements are arranged for meetings and engagements, as appropriate.
- Ensure that the CEO and when required SLT are prepared for meetings and are provided with the appropriate briefing notes, agendas, reports etc.
- Work closely and effectively with the Senior Leadership team to keep them informed of upcoming commitments and responsibilities, following up as appropriate.
Travel Planning
- Manage UK and overseas travel arrangements, which includes planning and producing itineraries, booking flights, transfers and accommodation in liaison with the Club’s Travel team.
- Confirm arrangements and ensure that relevant travel documents, visas and papers are obtained in time for forthcoming trips.
- Process and submit expense claims and invoice payments, maintaining proper records.
Governance Support
- Attend and minute where applicable meetings including at committee and board level, as required, ensuring agendas and papers are prepared and circulated in good time.
- Act as a point of contact for meeting attendees and when and maintain discretion and confidentiality in relationships with all members.
General Executive Support
- Sort the daily post; screen e-mails, on behalf of theCEO, marking all urgent/critical messages for their immediate attention.
- Prepare relevant papers and correspondence to agreed deadlines; draft and format briefings, presentations and reports, which may include undertaking research.
- Screen and answer incoming callsin an efficient and professional manner.
- On behalf of the CEO, follow up with individuals both within and outside of the Foundation and Club to ensure any requests are responded to; establish a tracking system to ensure the timely resolution of critical issues and other matters.
- Provide administrative support to other members of the Foundation SLT, as and when necessary.
- Ensure all documents requiring the signature of the CEO are completed on a timely basis.
- Maintain an efficient filing system; organise confidential and other sensitive information, keeping files up-to-date and archiving as appropriate.
- Identify opportunities for improving efficiency and take appropriate action.
- Undertake any other projects or duties as may be assigned from time to time by the CEO.
Who are we looking for?
To be successful in this role, you will have recent proven experience working as a Personal Assistant at an Executive level within a sporting, charity, education or public sector environment. You will have extensive diary management experience together with strong minute taking skills. With your excellent written and verbal communication skills, you can demonstrate excellent client/customer facing skills and can interact positively at all levels within the Foundation and Club.
You will be computer literate and highly proficient in MS Office software, i.e. Outlook, Word, Excel and PowerPoint. You will be a great team player and can adapt to the needs of the business.
Why should you apply?
This isa full-time permanent role working35 hours per week on a 5 from 7-day basis, the possibility of part time being considered. Your main base will be our Anfield Sports & Community Centre.
To reward your hard work and commitment we offer a competitive salary, 25 days holiday (plus 8 bank holidays and the option to purchase up to an additional 5 days) and a contributory pension scheme.
You will have access to our benefits kit bag where you can get high street discounts, and a selection of benefit schemes you can join. There are opportunities to get involved with volunteering through our LFC Foundation to give back to the local community.
At Liverpool Football Club, we have an unwavering commitment to equality, diversity and inclusion and are always looking to making a positive difference in the communities that we operate within. We are proud of our achievements in this area; maintaining the Premier League Equality Standard Advanced Level, becoming a founding signatory of the Football Association’s Football Leadership Diversity Code and being recognised as a leader in this important area on and off the pitch. We take our responsibilities in this area seriously and through the work being done across the club, we are committed to increasing the diversity of our people and becoming an increasingly inclusive workplace for all. We are committed to hiring great people representative of diverse backgrounds, perspectives, and skills across our entire business. If you share our enthusiasm and passion for inclusivity, then we want to hear from you.
Liverpool FC is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all Colleagues and Volunteers to share this commitment. This role is subject to a satisfactory enhanced DBS check.
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