Job description: Job Purpose

The Document Controller is responsible for managing and maintaining all project documentation, ensuring that it is organized, accurate, up-to-date, and easily accessible to the project team. This role involves coordinating the flow of documents, managing document storage, and ensuring that all documents comply with company standards and legal requirements. The Document Controller plays a critical role in ensuring that project information is accurately recorded and efficiently managed throughout the project lifecycle.The Document Controller is responsible for managing and maintaining all project documentation, ensuring that it is organized, accurate, up-to-date, and easily accessible to the project team. This role involves coordinating the flow of documents, managing document storage, and ensuring that all documents comply with company standards and legal requirements. The Document Controller plays a critical role in ensuring that project information is accurately recorded and efficiently managed throughout the project lifecycle.

Key Accountability Areas

Document Management:

Develop and implement document control procedures to manage the storage, retrieval, and distribution of project documentation.
Receive, review, and file all incoming project documents, ensuring they are appropriately categorized and stored.
Ensure that all project documents, including drawings, specifications, contracts, reports, and correspondence, are accurately recorded and maintained in both physical and electronic formats.

Document Control:

Assign document numbers and manage document control registers, ensuring that all documents are correctly referenced and tracked.
Monitor document revisions and ensure that only the latest versions are available to the project team.
Ensure that all documents are reviewed and approved by the appropriate personnel before being issued or distributed.

Distribution and Access:

Manage the distribution of documents to relevant stakeholders, ensuring that the right people receive the right information at the right time.
Maintain access controls to project documentation, ensuring that only authorized personnel have access to specific documents.
Provide training and support to team members on document control procedures and the use of document management systems.

Compliance and Standards:

Ensure that all documents comply with company policies, industry standards, and legal requirements.
Conduct regular audits of document control processes and systems to ensure compliance and identify areas for improvement.
Work with project managers and other team members to ensure that documentation meets project requirements and deadlines.

Archiving and Retrieval:

Manage the archiving of project documents at the end of the project, ensuring that all records are stored securely and can be easily retrieved in the future.

Role Accountability

Education: High school diploma or equivalent; an associate’s or bachelor’s degree in business administration, information management, or a related field is advantageous.
Experience: Typically requires 5 years of experience in document control, records management, or a related role, preferably in a construction, engineering, or manufacturing environment.
Technical Skills: Proficiency in document management systems (e.g., Aconex, SharePoint, Documentum) and strong skills in Microsoft Office (Word, Excel, Outlook). Familiarity with project management software is a plus.
Attention to Detail: High level of accuracy and attention to detail, particularly in document tracking and record-keeping.
Organizational Skills: Strong organizational and time management abilities, with the capacity to manage multiple tasks and deadlines simultaneously.
Communication Skills: Excellent verbal and written communication skills, with the ability to effectively interact with team members at all levels.
Problem-Solving: Strong analytical and problem-solving skills, with the ability to identify and resolve document control issues.
Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality at all times.

Academic Qualification Diploma Degree in Administration Institute Technical / Functional Competencies Adaptability Analytical thinking Archiving Communication Creativity Customer Service Oriented Initiative MS Office Research Anlaysis Teamwork Time Management Well Organized Work under pressur Profile description:

Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.

The hub of alfanar’s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh. The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.

alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset. With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.

For more information about alfanar, please visit alfanar.com

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Document Controller