We are seeking a competent Executive Secretary to provide essential support to our high-ranking official. You will play a crucial role in organizing and maintaining the executive’s schedule, as well as performing various administrative tasks. As an Executive Secretary, you must possess exceptional time-management and multitasking skills to handle multiple responsibilities efficiently.

RESPONSIBILITIES:

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
Attend meetings and keep minutes
Receive and screen phone calls and redirect them when appropriate
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
Make travel arrangements for executives
Handle confidential documents ensuring they remain secure
Prepare invoices or financial statements and provide assistance in bookkeeping
Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned

REQUIREMENTS AND SKILLS:

Proven experience as executive secretary or similar administrative role
Proficient in MS Office and “back-office” software (e.g. ERP)
In depth knowledge of office management
Familiarity with basic research methods and reporting techniques
Excellent organizational and time-management skills
Outstanding communication and negotiation abilities
Integrity and confidentiality
Bachelor's degree in business administration or relative field.

Abdullah Al-Othaim Markets

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Executive Secretary