We are seeking a competent Executive Secretary to provide essential support to a senior executive. This role is pivotal in managing and organizing the executive’s schedule while handling various administrative tasks. If you thrive in a fast-paced environment and have exceptional time-management and multitasking skills, we’d love to hear from you!
Key Responsibilities:
- Manage the executive’s agenda and coordinate appointments, board meetings, and conferences.
- Attend meetings and prepare accurate minutes.
- Screen and redirect phone calls as appropriate.
- Handle and prioritize all correspondence, including emails, letters.
- Arrange travel and accommodations for the executive.
- Prepare invoices, financial statements, and assist with bookkeeping.
- Maintain organized electronic and paper records.
- Conduct research and prepare reports or presentations as assigned.
Requirements & Skills:
- Proven experience as an executive secretary or similar administrative role.
- 3-4 years of experience.
- Proficiency in MS Office.
- In-depth knowledge of office management practices.
- Familiarity with research methods and reporting techniques.
- Strong organizational and time-management skills.
- Excellent communication abilities.
- Bachelor’s degree in Business Administration or a related field.
