Job Purpose

The Admin Officer - RTA Transactions - will be responsible for managing and coordinating all activities related to RTA smart traffic systems and associated processes. This includes vehicle registration, de-registration, ownership transfer, fines management, and communication with internal departments. The role requires meticulous attention to detail, strong organizational skills, and effective communication abilities.

Experience (experience required for the job)

Minimum 3 to 5 years experience in similar role

Accountabilities

1. RTA Smart Traffic System Transactions

Handle all RTA smart traffic system transactions, including:
Vehicle registration (new and renewal).
Vehicle de-registration.
Ownership transfer (within emirates and to other emirates).
Export of vehicles.
Ensure compliance with RTA guidelines and procedures for all transactions.
Maintain accurate records of all transactions in relevant databases and systems.
Liaise with RTA representatives for resolving transaction discrepancies or issues.

2. Traffic Fines Management

Regularly update the traffic fines excel sheet with new entries.
Allocate new fines to respective vehicles and departments as required.
Remove paid fines from records and ensure proper documentation is filed in the fines folder.
Monitor and report on outstanding fines to ensure timely resolution and payment.

3. Records and Documentation

Maintain up-to-date and accurate records of all RTA-related transactions.
Ensure all documents, including registration certificates, de-registration certificates, and fines-related paperwork, are properly archived.
Generate periodic reports on RTA transactions, fines, and compliance for management review.

4. Internal Correspondence and Communication

Act as the primary liaison between internal departments (e.g., Sales, Leasing, and Legal) for RTA-related matters.
Provide timely updates and reminders to departments regarding transaction deadlines, fines, and compliance requirements.
Address queries and concerns related to RTA processes in a professional and efficient manner.

5. Process Improvement and Compliance

Identify opportunities to streamline and improve RTA transaction workflows.
Stay updated on changes in RTA policies, regulations, and smart traffic system functionalities.
Ensure all processes adhere to local laws and regulations.

6. Administrative Support

Provide administrative support to the legal and compliance teams as needed.
Assist with additional duties related to vehicle registration and traffic fine management as assigned.

Personal Development

Maintain and develop own skills and technical knowledge, agree a development plan with line manager.

Arrange an annual appraisal, with your line manager in accordance with the company’s appraisal process.

Attend regular staff meetings, using them as a basis for the communication of any ideas for improvement in processes or cost savings.

AL Nabooda Automobiles LLC.

Details

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