Administrative Assistant for the Diabetes Optimisation Team
Working with the Value Based Health Care Team, there is an exciting opportunity for an Administrative Assistant to join the VBHC diabetes optimisation team.
The Role Involves
- Arranging clinic sessions with GP practices.
- Sending letters to patients inviting them for a diabetes review.
- Contacting patients by telephone to arrange a clinic appointment.
- Updating excel spreadsheets and assisting the team in obtaining any necessary supplies.
This post is fixed term/secondment position is until 31st March 2026, 18 hours per week, Monday to Thursday, reporting to the Senior Pharmacy Technician, to meet the needs of the service.
Fixed term until 31/03/2026 to meet the needs of the service
If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Use GP clinical systems to send patients letters inviting them for a diabetes optimisation review.
Update Excel spreadsheets with information relating to the project.
Contact GP Practices to arrange clinic sessions.
Contact patients to book clinic appointments.
Order any necessary supplies needed for the project.
Welsh and/or English speakers are equally welcome to apply
Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
To provide administration support to the diabetes optimisation team conducting diabetes optimisation reviews in the community.
To support and assist in co-ordinating the administration duties for the Project
Manage the clinic booking process
To deal with telephone calls from members of the public, internal/external stakeholders who have contacted the team to book or change appointments and to give advice and support to those enquiring in relation to the diabetes reviews.
- To arrange and support meetings on behalf of the Diabetes Optimisation team to include the taking and transcribing of notes and action points as required.
- To copy and circulate documents as required, including paperwork relevant to diabetes assessments ensuring timely distribution.
- To undertake the co-ordination and processing of procurement requisitions using the Oracle system.
- Assist the team in meeting challenging deadlines which will require robust and timely systems of communication.
- Provide and receive information in an appropriate manner ensuring that all aspects of the Data Protection Act are complied with.
- Gather and input data necessary to compile reports
- To assist in the maintenance of the filing system.
To assist in the co-ordination of Diabetes Optimisation Reviews.
- To be responsible for prioritising own work load and to be able to multi task where priorities dictate.
