Transguard Workforce Solutions is the UAE’s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.
We are currently recruiting for an Team Assistant for our client to be based out of their Abu-Dhabi office.
Job Purpose:
To provide professional secretarial and administrative support for the Directors within the Executive team and the Business Unit team members.
- Manage calendars, schedule meetings, and ensure necessary preparations.
- Review and respond to emails independently when appropriate.
- Arrange travel, including necessary approvals.
- Serve as a point of contact for internal and external communications.
- Handle expense claims and maintain timesheets for the Director and their team.
- Organize meetings, prepare materials, and take minutes; follow up on action items.
- Expedite delegated tasks from the Director.
- Assist in planning the Director’s commitments and reporting schedules.
- Conduct research and manage ad hoc projects.
- Prepare high-quality presentations and reports for various audiences.
- Compile reports and coordinate with contributors for timely submissions.
- Maintain filing systems and manage controlled documents.
- Implement processes aligned with company policies.
- Communicate with senior client representatives on behalf of the Director.
- Foster relationships with other Personal Assistants and support the broader Admin Team.
- Organize periodic events.
- Provide support to other Directors and Senior Management as needed.
