Role: Infrastructure & Facilities Support
Designation: Executive
Department: Infrastructure & Facilities
Location: Kolkata
Qualification: Bachelor’s degree in Finance or in related field.
Job description:
1. Invoicing Process Management:
- Check and process invoices, Service Entry Sheets (SES), and submissions accurately and efficiently.
2. Capital Expenditure (Capex) Processing:
- Manage Capex requests for WB and SO offices, ensuring alignment with budgetary requirements.
3. Purchase Request Preparation:
- Prepare Purchase Requests (PRs) as per budget and liaise with the Commercial Department to facilitate the release of Purchase Orders (POs).
4. MIS Maintenance:
- Maintain Management Information Systems (MIS) related to office rentals, agreements, vendor bills, and other financial documents.
5. Stakeholder Coordination:
- Collaborate closely with Single Points of Contact (SPOC) across WB, BH, JH, OD, CH, and UP to ensure seamless communication and task execution.
6. Vendor Management:
- Follow up with vendors for timely submission of bills and ensure efficient processing of SES and submissions to the Accounts Department.
7. Payment Disbursement:
- Coordinate with the Accounts Department to ensure timely disbursement of payments to vendors.
8. Imprest Cash Management:
- Maintain and manage Imprest Cash for office expenses, ensuring proper documentation and usage.
9. Statutory Compliance:
- Ensure compliance with all statutory requirements and maintain accurate financial records.
10. Vendor code opening: Ariba Portal.
Qualifications:
- Proven experience in invoicing, vendor management, and financial coordination.
- Strong analytical and organizational skills.
- Proficiency in MS Excel and financial software.
- Excellent communication and interpersonal skills.
Key Attributes:
- Attention to detail and accuracy.
- Ability to work under pressure and meet deadlines.
- Strong problem-solving skills and proactive approach