Administrative Support:
Documentation: Assist in the preparation and maintenance of operational and HR documents, including policies, procedures, reports, and correspondence.
Record Keeping: Maintain accurate records of employee information, attendance, leaves, and other HR-related data.
Scheduling: Coordinate schedules, meetings, interviews, and appointments for operations and HR managers.
Communication: Serve as a point of contact for internal and external inquiries, redirecting them as appropriate.
Office Management: Handle office supplies, equipment maintenance, and ensure smooth office operations.
Human Resources Support:
Recruitment: Assist in recruitment processes such as posting job ads, screening resumes, scheduling interviews, and conducting initial candidate screenings.
Onboarding: Coordinate new hire orientation programs and ensure new employees are properly onboarded.
Employee Relations: Assist in employee relations activities, including communication, conflict resolution, and disciplinary actions.
Benefits Administration: Support in benefits enrollment, maintenance of employee benefits records, and answering employee inquiries regarding benefits.
Training and Development: Coordinate training sessions, workshops, and other development programs for employees.
Operations Support:
Project Coordination: Assist in project management tasks, including scheduling, tracking progress, and reporting.
Inventory Management: Monitor and maintain inventory levels of office and operational supplies.
Vendor Management: Assist in managing relationships with vendors and suppliers, processing invoices, and ensuring timely payments.
Process Improvement: Participate in identifying areas for operational efficiency improvements and implementing solutions.
Compliance and Policy Implementation:
Policy Administration: Assist in implementing company policies and procedures, ensuring compliance with legal and regulatory requirements.
Safety and Security: Support in maintaining workplace safety and security protocols and procedures.
Data Management and Analysis:
Data Entry: Enter and update employee information, operational data, and other relevant information into databases and systems.
Reporting: Generate reports, analyze data, and provide insights to support decision-making processes in operations and HR.

Skills and Qualifications:

Education: A degree in Human Resources, Business Administration, or a related field is often preferred.
Administrative Skills: Strong organizational and multitasking abilities, attention to detail, and proficiency in office software (e.g., MS Office suite).
Communication: Excellent verbal and written communication skills, including the ability to interact effectively with employees at all levels.
Problem-Solving: Ability to identify issues, analyze problems, and propose practical solutions.
Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
Teamwork: Collaborative approach and willingness to support colleagues in various tasks.

Experience: Prior experience in administrative roles, HR support, or operations assistance is beneficial. Familiarity with HRIS (Human Resource Information Systems) and project management tools may also be advantageous.

Job Types: Full-time, Contract

Contract length: 3 months

Pay: From RO200.000 per month

This job has been sourced from an external job board.

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