OVERALL PURPOSE

Provides high-level administrative support to the management, ensuring the smooth and efficient operation of the office. This role involves managing the management schedule, handling communications, coordinating meetings and events, and performing various tasks to support the management's strategic initiatives and daily activities.

KEY ACCOUNTABILITIES

• Manage calendar, including scheduling meetings, appointments, and travel arrangements.

• Handle incoming and outgoing communications on behalf of the management, including emails, phone calls, and correspondence.

• Prepare, edit, and proofread documents, reports, and presentations.

• Organize and coordinate meetings, including preparing agendas, distributing materials, and taking minutes.

• Plan and execute events, conferences, and other functions related to the management responsibilities.

• Ensure the management is well-prepared for meetings and events.

• Serve as the primary point of contact between the management and internal/external stakeholders.

• Facilitate communication between the management and other departments, ensuring timely and accurate information flow.

• Coordinate and manage communications on behalf of the management with professionalism and discretion.

• Maintain organized and accurate records of all documents, correspondence, and reports.

• Handle confidential and sensitive information with the highest level of discretion and professionalism.

• Manage both electronic and physical filing systems, ensuring easy retrieval of documents.

• Assist in preparing for strategic meetings, including research and data analysis.

• Provide support in the development and implementation of strategic initiatives and projects.

• Monitor and follow up on action items from meetings and ensure timely completion.

• Ensure the efficient operation, including managing office supplies and equipment.

• Handle special projects and assignments as requested by the management.

• Support in daily administrative tasks to enhance productivity.

• Carry out any other tasks requested by the direct manager or the superior that are within the limits of the job, provided that this task does not make a fundamental difference in the basic tasks of the job.

Minimum Qualifications:

Bachelor’s degree.

Minimum Experience:

4 years.

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Administrative Assistant