Ref Number B04-05493 Professional Expertise Administration and Business Support Department UCL BEAMS (B04) Location London Working Pattern Part time Salary £43,124–£51,610 Contract Type Fixed-term Working Type Hybrid Available for Secondment No Closing Date 04-Nov-2024
About Us
The UCL Quantum Science and Technology Institute (UCLQ) brings together over 120 researchers, from quantum computation to quantum sensing, to deliver word-class research and develop new technologies. Within the institute, QUES2T provides businesses and researchers access to advanced commercial quantum measurement and fabrication facilities.
About The Role
The main purpose of the role is to provide dedicated executive support to the Director of the UCL Quantum Science and Technology Institute , and the Director of the QUES2T facility. This role involves coordinating with various internal and external stakeholders relating to UCL’s Quantum Science & Technology Institute, and related activities in the quantum domain. It includes managing a complex and busy diary to arrange meetings, interviews, appraisals, committee engagements and seminars. The role includes organisation of larger events including workshops and scientific conferences, as well as administrative duties including travel arrangements and processing expenses. Additionally, the position requires interfacing with HR, finance, and legal departments, handling confidential matters, mentoring staff, and providing cover during absences.
The role is funded for two years in the first instance and is offered on a part time basis (14.6 hours per week, 0.4 FTE).
About You
Proven experience of providing effective administration support to senior members of staff in a complex organisation is essential, as well as experience in organising and managing events and meetings. Applicants should be computer literate and familiar with the Microsoft suite of software to intermediate level, and possess excellent interpersonal skills. Applicants should be educated to A-level standard, or equivalent, or have acquired relevant working experience.
The role requires interaction with many people within and external to UCL across academia, government and industry thus a professional attitude, willingness to help, and ability to remain tactful and assertive are required in order to adequately execute the duties outlined.
What we offer
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:
- 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- Relocation scheme for certain posts
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.
Our commitment to Equality, Diversity and Inclusion
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department holds an Athena SWAN Bronze award, in recognition of our long-term commitment and 'beacon' status in advancing gender equality.
You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/
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