1. JOB PURPOSE/SUMMARY
The Accounting Officer is responsible for managing accounting elements of Accounts receivables (special process & third party) and Tax (Corporate tax + VAT) ensuring adherence to regulations
2. KEY RESPONSIBILITIES AND ACCOUNTABILITIES
Invoicing
Generate and issue special process and third-party customer invoices accurately and in a timely manner, ensuring all necessary documentation and approvals are in place.
Ensure compliance with contract terms, pricing agreements, and tax regulations when preparing invoices.
Process adjustments, credit notes, or revised invoices as required.
Track invoices to confirm receipt by customers and ensure prompt billing cycles.
Payment Collection and Account Reconciliation
Regularly follow up with customers on outstanding payments to facilitate timely collections.
Identify and escalate overdue accounts for further action if necessary.
Apply incoming customer payments accurately and timely to the correct invoices and customer accounts.
Reconcile customer accounts by comparing incoming payments to outstanding invoices, identifying discrepancies, and ensuring accuracy in financial reporting.
Collaborate with customers to address any concerns or disagreements related to billing, ensuring timely resolution.
Month-End Closing and Reporting
Ensure accurate accounting and reporting of AR balances, including assessment of subledger to GL interface.
Perform assessment on expected credit losses and model compliance to IFRS 9.
Provide updates to management on collection status, overdue accounts, and potential write-offs, including provision computation for expected credit losses in conformity with accounting standards.
Assist in the preparation of monthly cash flow reports and VAT returns.
VAT and Corporate tax
Compile monthly VAT data requirements including inwards, outwards, RCM and box 3 &6.
Coordinate with SCM and logistics team in ensuring the customs declaration and commercial invoice data is recorded accurately.
Perform internal audit reviews of the documents to ensure adequacy and completeness of the information.
Prepare detailed refund filling templates.
Maintain reconciliation of logistics records data against the commercial ledger registry.
Reconciliation of VAT report with GL balances.
Analyze deductible and non-deductible bookings on monthly basis to ensure accurate coding for corporate tax.
Calculate tax liability on a monthly basis.
Main books of records to support corporate tax filling.
Other Duties as Required
Ensurecompliance with the company’s internal controls and accounting policies related to accounts receivable.
Supportfinancial audits by providing necessary documentation and reports related to accounts receivable.
3. QUALIFICATIONS, EXPERIENCE AND COMPETENCIES
Minimum Qualifications:
(Education/Certification/
Licensure/Professional Membership)
Bachelor’s degree in Commerce, Accountancy, or equivalent discipline.
Part qualified/Qualified chartered accountant preferred.
Minimum Experience:
Minimum of 3 years of experience in accounts receivable and taxation.
Job Specific Competencies:
Advanced Excel Proficiency: Demonstrates advanced proficiency in Microsoft Excel, including the ability to use complex formulas, pivot tables, and data analysis tools. This competency is essential for managing and analyzing accounts receivable data, creating financial reports, and ensuring accurate invoicing and payment tracking.
Multi-tasking: Effectively manages multiple responsibilities simultaneously, such as generating invoices, following up on payments, and reconciling accounts. This competency ensures that essential tasks are completed efficiently without compromising accuracy or timeliness.
Experience with ERP and Online Platforms: Proficient in using ERP (Enterprise Resource Planning) systems and other online financial platforms to manage invoicing, payment processing, and account reconciliation. This competency is crucial for efficient transaction management and accurate financial reporting.
Collaboration: Strong collaboration skills, including the ability to work effectively with colleagues across different functions such as Accounts Payable team. This competency involves coordinating efforts, resolving issues, and ensuring smooth operations by leveraging teamwork and effective communication.
Independence: Ability to work independently while adhering to established guidelines and priorities set by the supervisor/manager. This includes taking initiative, being proactive in resolving issues, and demonstrating a strong commitment to professional development and continuous learning.
