Role Statement
The Legal Officer is responsible for ensuring the smooth administrative operation of the Legal Department and efficient case management. This role supports the Bank’s legal processes and maintains effective communication with both external and internal stakeholders to ensure that legal matters are managed promptly and accurately.
Key Objectives
Administrative and Liaison Responsibilities
- Manage all administrative duties within the Legal Department, ensuring organized and effective operations.
- Liaise with law firms to facilitate smooth coordination of legal matters and effective communication.
- Oversee filing and billing processes, ensuring accurate record-keeping and timely billing.
- Serve as a point of contact between customers and the Legal Department to address inquiries and manage expectations.
- Meet with and follow up with representatives from Courts, Public Prosecution, Royal Oman Police (ROP), and other relevant entities on legal matters affecting the Bank.
- Track and follow up on cases in court, ROP, and Public Prosecution.
Litigation Management
- Coordinate with internal departments to gather and verify all necessary documentation for timely filing of cases.
- Maintain organized records of all legal cases involving the Bank, both in soft and hard copy.
- Open legal fees or other accounts as directed by the line manager or other superiors.
- Regularly communicate with law firms to ensure all submissions to the Court are properly filed in the Bank’s records.
- Maintain a shared file tracker to monitor all active legal cases within the Bank.
- Develop and update a hearing calendar to track all case hearing dates.
- Draft legal notices and coordinate with law firms to send notices as required.
- Prepare settlement agreements for approved customer rescheduling/restructuring and draft settlement memorandums, as needed.
- Arrange and prepare documentation required by Court-assigned experts and meet with them as necessary.
- Monitor and follow up on cases and executions in court, ROP, and Public Prosecution, attending hearings when required.
Court Orders and Court Letters
- Receive, process, and forward court orders and letters to relevant departments within the Bank, drafting responses as required.
- File original copies of court orders and maintain an updated tracker for these orders and letters.
General Administrative Work
- Schedule and coordinate meetings with the Legal Department, customers, and other departments.
- Meet with officials from Courts, ROP, Public Prosecution, and Ministries to represent the interests of the Legal Department.
- Maintain a tracker for ad hoc orders, letters, and reports from Courts, ROP, and Ministries to monitor deadlines and ensure timely submission.
- Draft basic legal correspondence and letters, delivering them as necessary.
- Maintain up-to-date contact lists for effective communication.
- Obtain quotations for legal services, translations, or other resources needed, ensuring alignment with the Bank’s expense policy.
- Manage customer calls and inquiries, arranging meetings with customers as needed.
- Assist with general administrative tasks and any legal work as requested by the line manager or other superiors.
Candidate Specifications
- University degree in Law
- Minimum 5 years of relevant experience
