Job Description
As the
Admin Officer at Oxford International, you will be responsible for overseeing and coordinating all administrative functions, ensuring smooth and efficient office operations. You will handle a variety of tasks, including documentation, communication with internal and external stakeholders, managing office supplies, and providing support to recruitment teams. The ideal candidate will possess strong organizational and multitasking skills, attention to detail, and the ability to thrive in a fast-paced, professional environment.
Job Vacancy: Admin Officer
Company: Oxford International Pvt. Ltd.
Location: Kusunti Height, Jawalakhel
Key Responsibilities
- Office Management: Oversee daily office operations, ensuring that the office environment is organized, well-maintained, and conducive to productivity.
- Documentation and Record Keeping: Maintain and update candidate records, employee files, and other important documents related to recruitment and administration. Ensure compliance with data protection regulations.
- Communication and Coordination: Act as the point of contact for internal teams and external clients, ensuring clear and professional communication. Coordinate meetings, interviews, and other administrative tasks as required.
- Scheduling and Planning: Assist with scheduling meetings, interviews, and appointments for the recruitment team and management. Manage calendars and ensure timely follow-ups.
- Travel and Logistics: Support the coordination of travel arrangements for candidates and staff, including flights, visas, accommodation, and transportation, as needed.
- Supplies and Inventory Management: Monitor office supplies and ensure that necessary materials are stocked and available. Manage orders and maintain inventory records.
- Candidate Support: Provide administrative assistance to candidates throughout the recruitment process, including handling queries, providing documentation, and offering guidance on required paperwork.
- Compliance: Ensure all administrative processes comply with company policies and local regulations. Assist in maintaining up-to-date records for audits and internal reviews.
- General Administrative Support: Perform various administrative duties, such as preparing reports, filing documents, answering phones, and responding to emails, as needed.
Required Qualifications
- Experience: Minimum of 1-2 years of experience in administrative or office management roles. Experience in the recruitment or manpower industry is a plus.
- Skills:
- Strong organizational skills and attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
- Strong problem-solving and decision-making abilities.
- Ability to maintain confidentiality and handle sensitive information.
- Education: Bachelor’s degree in Business Administration, Office Management, or a related field (preferred but not required).
Desirable Skills
- Experience working in the recruitment or manpower sector, especially in international recruitment.
- Knowledge of GCC country regulations and visa requirements (desirable).
- Strong customer service skills and the ability to work effectively with candidates from diverse backgrounds.
- Fluency in English and Nepali; knowledge of Arabic is an advantage.
Benefits
- Competitive salary and benefits package.
- Lunch provided by Office.
- Opportunities for career advancement and professional development.
- A dynamic and supportive work environment with exposure to international recruitment practices.
- Opportunity to make a significant impact in a rapidly growing international company.
