Job Description:
We are seeking a highly organized and detail-oriented Administrative Assistant at our 4-star property. The successful candidate will be responsible for managing vendor contracts, coordinating with various departments, and ensuring timely updates. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks efficiently.
Key Responsibilities:
- Oversee, update, and maintain vendor contracts, ensuring all agreements are up to date and compliant with company policies.
- Provide the department head with regular updates on contract renewals, vendor performance, and key operational metrics.
- Liaise with various departments (e.g., Housekeeping, F&B, Engineering, HR) to gather information, ensure smooth operations, and assist in resolving any administrative issues.
- Serve as the main point of contact for internal communication and external vendors, ensuring that the Department Head is kept informed of relevant matters.
- Assist with the scheduling of meetings, conferences, and appointments for the Department Head and other senior staff members.
- Maintain an organized filing system for contracts, reports, correspondence, and other key documents.
- Track deadlines, deliverables, and ensure that tasks related to vendor management and departmental needs are completed on time.
- Handle sensitive information with discretion and maintain confidentiality regarding hotel operations and business dealings.
