Transguard Group was established in 2001 and has diversified significantly, we lead in the fields of Cash Services, Security Services, Manpower Services, Facilities Management & Aviation. Transguard Group is the UAE’s most trusted business support and outsourcing provider and has a large, dynamic, and culturally diverse workforce with 50,000 employees!
We are currently recruiting for an Administrator-Administration Management to join our Group Human Resources team located in Al Quoz office, Dubai.
Scope: Administrator - Administration Management is responsible for providing support the HR Shared Service team with efficient management of day-to-day processes. This is including but not limited to process for medical insurance administration, Occupation Health card management, airside pass management, travel and absence management, document control, Arabic Letters, Transguard IDs, GRO scheduling and appointments, monitoring of police and immigration cases, Arabic translations, and flight ticket processing functions. This role also includes effectively communicating with other teams and departments, as well as entities both internal and external to the organization. The role has visibility to confidential data and is expected to maintain confidentiality around sensitive information.
Financial
- Submit flight bookings and airfare recharges in accordance with the company policy
- Submit applications to the respective authorities for the processing of residence visas and job requirements
- Reconcile expenses incurred for the applications and submit the Purchase Requisitions and Good Received notes to assist in payments to the suppliers
Customer
- Communicate flight details with the employee within a timely manner
- Generate and distribute the documents requested by the employees promptly
- Communicate with the stakeholders about any delays in service in advance to avoid any inconveniences
- Communicate any pending tasks that impact the applications with the stakeholders
Process
- Update application and any certificates/documents details on oracle whilst maintaining accuracy
- Submit monthly reports to the manager for analysis
- Obtain email approvals from the Senior Manager prior to processing the PR
- Maintain confidentiality around sensitive information
- Report any errors or discrepancies to the Manager immediately, propose solutions to rectify the errors
Innovation
- Create or modify processes for better efficiency
- Propose ideas to Manager to streamline processes
