Department / Location: Finance & Operations, Kathmandu
Reports to: Sr. Manager Contracts and Grants
Collaborative With: All HKI USAID Integrated Nutrition Staff
Job Purpose:
Guided by the remarkable legacy of its co-founder, Helen Keller, Helen Keller Intl partners with communities striving to overcome long standing cycles of poverty. By delivering the essential building blocks of good health, sound nutrition and clear vision, we help millions of people create lasting change in their own lives. Working in 20 countries – across Africa, Asia, Europe, and the United States – and together with a global community of supporters, we are ensuring every person has the opportunity – as Helen did – to reach their true potential.
Background:
USAID Integrated Nutrition’s primary goal is to improve the nutrition status of women, adolescents, and children in Nepal’s underserved and marginalized communities. The activity will tackle direct and underlying determinants of malnutrition in Nepal while strengthening the national and local enabling environment to implement multisectoral nutrition programs through four synergistic intermediate results. Achievement of the purpose will be measured by improvements in indicators of nutrition status among women of reproductive age, adolescents, and children.
Functional Relationships:
The Procurement Officer will be a key procurement management member of the Helen Keller Intl. USAID Integrated Nutrition at Kathmandu Office and will be responsible for efficient implementation of program objectives and activities by ensuring sound management and optimal performance in all areas of procurement, in compliance with Helen Keller Intl and donor policies. S/he will work in close coordination with the Sr. Manager – Contract and Grants and Province Lead and other colleagues at Helen Keller’s Nepal Country to ensure achievement of all financial control and performance objectives in accordance with the Helen Keller Intl. USAID Integrated Nutrition program objectives.
This position is responsible for day-to-day procurement management to support Kathmandu as well as Province Office Team members when needed to run the smooth operations process of respective province offices. S/he is responsible for ensuring Helen Keller Intl’s best practices are upheld, including adherence to the code of conduct, policies and procedures, and financial accountability.
As gender and social inclusion (GESI) is a cross-cutting and core component for HKI programs, all personnel are required to ensure GESI sensitivity and integration where they work.
Major Duties & Responsibilities
Procurement Management
- Responsible for procurement of office supplies, expendable and non-expendable items for USAID Integrated Nutrition Kathmandu and Province Offices need.
- Ensures that Office has adequate office/stationary supplies
- Ensure Goods Received Notes and ensure that all goods are properly tracked and recorded. Ensure procurement of goods and services are based on the organization rules & regulations.
- Ensure full implementation of Helen Keller OPS system for all procurements and ensure the proper closure of the system once procurement is completed
- Make sure that all venders submit the quotations are registered in VAT or PAN as per the GoN policy and procedures.
- Ensure comparison chart are completed before proceeding with the procurement.
- Ensure purchase orders/modifications in a systematic way and as per organization policy.
- Develop and maintain a database of local suppliers.
- Coordinate with Finance in processing vendor payment with complete supporting documentation.
- Ensure procurement policies and procedures are followed and compliance requirements are fully met
- Support for the close out of the USAID Integrated Nutrition program.
- Accomplish other assignments as delegated by the Supervisor
Job Specifications
- Bachelor’s in business studies or management with 2 years' experience or +2 with 4 years’ experience including experience of Procurement management
- Familiar with financial & administrative management and internal control system
- Good communications, coordination, and facilitation skills with knowledge on procurement process mechanism
- Ability to work well with others and to develop and maintain positive working relationships
- Excellent computer skills (including Microsoft Word & Excel, Power point)
- Good communication skills both in English and Nepali
- Ability and willingness to work in a team and to work under pressure and in remote/difficult circumstances
In the spirit of our founder and namesake, Helen Kelleris dedicated to building an inclusive workforce where diversity is fully valued.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, caste, age, disability, or any other status that has no bearing on the ability of an individual to perform the functions of the job. Thedeadline for the submission is until
December 10, 2024.
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