Facilities Management Specialist
Job Purpose
To supervise daily facility operations and maintenance, safety and security, and cleaning services and recommend any enhancement or corrective actions needed, as well as conducting inspections, on-site visits, quality reports and corrective actions for facilities.
Key Accountabilities
Facilities Management:
- Monitor all aspects of facilities management including services management and civil work management to ensure the achievement of targeted standards of quality, time and cost.
- Plan and coordinate any activities in regards to office space setup and office maintenances services.
- Supervise and control the management of facilities ensuring maintenance is timely, of the highest quality and meets the needs of the employees and office users.
- Follow-up and monitor the implementation of all operations, maintenance, cleaning and hospitality requests for buildings, offices, guests and employees ensuring on-time execution.
- Plan and coordinate adequate insurance coverage on all installations/ equipment.
- Monitor the implementation of access policies to the physical space, in coordination with Information Security General Department, in matters with direct relation to facility security and the oversight of sub-contractors operating in that specific field.
- Supervise the fixed asset which are within the office. (chairs, tables … etc.).
Supplier Management
- Coordinate with the Procurement Department and ensure proper selection of external vendors for jobs at hand and provide input on vendors’ evaluation.
- Monitor vendors’ compliance to Health, Safety and Environment regulations as required by the law and report any issues to the Facility Manager to avoid any problems
- Prepare periodic reports of facilities issues, and logs, including maintenance, cleaning, supply storage, internal inventories of basic supplies and office services
Health Safety and Environment
- Supervise and ensure employees’ commitment to the Health, Safety and Environment policies & procedures and recommend any necessary corrective needed
- Coordinate safety training programs to educate employees to provide and maintain safe work environment
- Conduct proper investigation in case of accidents to identify the causes, take necessary actions to prevent them in the future.
Property Lease Follow-up
- Follow up on the property lease process and renewal, in coordination with the procurement section and resolve any issues might occur regarding this matter.
Policies, Systems, Processes, Procedures, Standards and Reports
- Follow all relevant functional policies, processes, standard operating procedures and instructions to ensure that work is carried out in a controlled and consistent manner.
- Assist in the preparation of timely and accurate reports and functional deliverables to meet the functional requirements in order to achieve the desired efficiency and performance excellence.
Related Tasks
- Perform any other related tasks and duties as directed.
Technical Competencies
- Project Management
- Facility Management
- Vendor Management
- Organizing & Scheduling
- Health, Safety, Security
- Relationship Management
- Risk Assessment & Management
- Negotiation
- Reporting
- Data Collection and Analysis
Education
Electrical Engineer, Civil Engineering, Architecture Engineering or any other related field
