General Objective:
To manage and organize the committees, provide strategic support to the sector, and ensure effective coordination among committee members to achieve the Ministry's strategic objectives. This includes drafting meeting minutes, tracking tasks and accomplishments, reviewing and refining presentations, and facilitating decision-making processes to deliver optimal outcomes for the committees and support decision-makers in making effective decisions.
Key Responsibilities:
Strategic Alignment:
- Review the sector's strategy and ensure strategic alignment at the sector level in coordination with the Strategy and Vision Realization Agency.
Risk Management:
- Assist in identifying strategic risks, challenges, and deviations that may hinder achieving the sector's strategic goals.
Performance Monitoring:
- Monitor and evaluate strategic performance and provide recommendations for improvement.
Achievement Tracking:
- Track and document the accomplishments of the sector.
Committee Administration:
- Manage and oversee executive and steering committees, review presentations technically, and submit recommendations to relevant stakeholders.
Presentation Coordination:
- Prepare and align presentations with the Ministry's brand identity.
Meetings and Follow-Up:
- Attend meetings, draft minutes, and supervise the execution of tasks arising from executive and steering committees.
Documentation and Archiving:
- Schedule committee activities, prepare topics for discussion, escalate to relevant stakeholders, and maintain and archive committee presentations and minutes.
Qualifications and Requirements:
Education:
- Bachelor’s or Master’s degree in Business Administration or a related field.
Experience:
- At least 7 years of experience in strategic management, committee administration, and project management.
Core Competencies:
- Proficiency in drafting meeting minutes.
- Strong data analysis skills and the ability to evaluate committee performance and prepare periodic reports.
- Strategic analysis capability.
- Ability to technically review received presentations and provide actionable recommendations to stakeholders.
- Expertise in using project management tools.
- Advanced proficiency in Microsoft Office programs.
- Fluency in English.
Personal Skills:
- Ability to work under pressure while maintaining effective organization.
- Effective communication with stakeholders.
- Strong leadership and management skills.
- Flexibility and adaptability to a dynamic work environment.
- Excellent time management skills.
- Professionalism and precision in task execution.
