Job Summary:
The Document Controller will be responsible for managing, organizing, and maintaining all project documentation to ensure accurate tracking, storage, and accessibility. This role requires a detail-oriented and proactive professional who can collaborate with project teams to ensure compliance with NHC’s standards and procedures.
Key Responsibilities:
- Document Management:
- Establish and maintain a document control system for residential project documentation.
- Ensure that all documentation is stored securely and can be easily retrieved when needed.
- Monitor and control document versions to avoid duplication and maintain version integrity.
- Compliance and Standards:
- Ensure all documents adhere to NHC’s quality standards, policies, and procedures.
- Verify document accuracy, consistency, and completeness before submission or distribution.
- Coordination and Communication:
- Collaborate with project teams, contractors, and other stakeholders to coordinate document submissions and approvals.
- Serve as the main point of contact for document-related queries and requests.
- System Maintenance:
- Manage and update the document control software or platform used by NHC.
- Provide training and support to team members on document control processes.
- Reporting and Auditing:
- Generate regular reports on document status, including pending approvals and overdue submissions.
- Conduct periodic audits to ensure compliance with document control protocols.
- Archiving and Retrieval:
- Organize and archive project documentation upon project completion.
- Ensure compliance with NHC’s record retention policies.
Qualifications:
- Education: Diploma or Bachelor’s degree in Business Administration, Information Management, or a related field.
- Experience:
- 5 years of experience in document control, preferably in construction or real estate development projects.
- Familiarity with residential project documentation is a plus.
- Skills:
- Proficiency in document control software (e.g., Aconex, SharePoint, or equivalent).
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Effective communication and interpersonal skills.
