Get to know us
If you are thinking about food, we know we have got you covered. If you are thinking about more than that, you have come to the right place. Whether you are sitting in the Middle East or working from North America, you will find us to make your meals a whole lot richer, simpler and tastier with the promise of an authentic homely feel.
Shan Foods is an equal opportunity employer. We believe in growing together and constantly learning from everyone around us. Our people are not only driving the business, they are all contributing towards the growth of the food industry worldwide.
Let's give you a quick sneak peek into the life of an Administration Executive
As Administration Executive you will be expected to perform a variety of duties and be the point of contact for employees, providing smooth administrative support.
Things you will be doing as an Administration Executive
- Fleet Operations Management
- Oversee daily centralized fleet and preparation of annual budget related to fleet.
- Deal with fleet’s repairs and maintenance.
- Track and analyze fuel related expenses and identify opportunities for cost reduction.
- Ensure fleet operations comply with local laws, including licensing, vehicle registration and insurance (including but not limited to accidents)
- Driver Management and Training:
- Train, and evaluate drivers, ensuring they follow company policies and safety standards.
- Implement driver safety programs and monitor driver behavior (e.g., speeding, idling).
- Communication and SIM Management:
- SIM Management: Oversee the issuance, activation, and deactivation & invoice processing of SIM cards, ensuring proper documentation and reporting
- Monitor and manage telecommunication costs, analyzing SIM card/ internet usage.
- Utility Management (K-Electric, KW&SB, SSGC & PTCL):
- Oversee the management of utility services (electricity, water, and gas) for all company offices and facilities.
- Monitor billing and consumption for K-Electric, KW&SB, and SSGC services, ensuring accurate payments and addressing any discrepancies.
- Coordinate and ensure timely resolution of issues such as utility breakdowns, service disruptions, or shortages affecting the company’s operations.
- Liaison with Government Agencies:
- Serve as the primary point of contact between the company and government agencies, including local, provincial, and federal bodies.
- Ensure compliance with government regulations, permits, and documentation related to company operations including but not limited to Trade License, Parking tax, Civil Defense.
- Manage renewal processes for licenses, NOCs, and other legal documents required for business continuity.
- Compliance and Regulatory Management:
- Ensure compliance of BRC, ISO, etc. related to FMCG sector.
- Prepare and submit any required reports, applications, or documents requested by government or relevant authorities
- Compliance with local laws and FMCG industry standards as per HSE Guidelines
- Ensure that safety protocols are strictly followed, including the use of personal protective equipment (PPE) and safe working conditions for all employees.
- Investigate any incidents, accidents, or injuries that occur, and implement corrective actions to prevent future occurrences.
- Ensure compliance with environmental regulations related to waste management, energy consumption, and pollution control, minimizing the company's environmental footprint.
- Lead HSE training programs for Admin staff to educate employees on safety protocols, emergency procedures, and environmental conservation.
- Canteen Management and water management
- Supervision of Medical Coordinators for medical facilities
- Goods Movement/ Dispatch Registers of all entry/exit points
What we are looking for in you?
- BBA/MBA – preferably in HR from a reputable local & foreign Institute
- Minimum 2 to 4 years of experience in the Food/FMCG industry
- Familiarity with fleet management software and vehicle tracking systems.
- Familiarity of utilities management
- Knowledge of vehicle and fleet management
- Strong analytical & budgetary skills
- Knowledge of laws & regulations
- Hands-on understanding of Audits
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
- Excellent communication & interpersonal skills
